Overview
Our talented team provides solutions to assist museums, libraries, art galleries, and other historic preservation organizations develop and manage their digital collections. Some of the services includes: needs assessments, digital archive software set up and configuration, digital archive hosting, and digital archive management training.
Through our 4 step process we are able to develop an effective digital archive management process for our clients:
- Assessment – Our assessment process provides information that enables you to manage your documents, artifacts and other exhibit items in a more productive and efficient manner.
- Develop a Process – The resulting report from our assessment will outline the steps, strategies, and technology recommended to effectively manage and maintain a digital archive.
- Metadata Creation – Assist in creating metadata files to ensure detailed descriptions and search functionality.
- Manage – Once your digital archive is up and running, we can assist with the management and maintenance processes or train your staff/team accordingly.
Benefits of Digital Archiving
- Provide a searchable, interactive database of digitized documents, images, and multi-media files that can be accessed over the Internet from anywhere in the world. It can be a valuable resource for historians, professors, students, and others that desire to conduct research.
- Access to the digital archive can serve as a fundraising mechanism by requesting donations to have access to all or certain items in the database.
- Feature certain items or collections on a rotating schedule from your digital archive.
- In the event of natural disaster or the normal aging of archived materials, your collections it will be preserved in digital format.
- In the event of loss, damage, or theft, the digitized items can serve as official proof for insurance claims purposes.
Services
ASSESSMENT
Our assessment process provides information that enables you to manage your documents, artifacts and other exhibit items in a more productive and efficient manner. The resulting report from our assessment will outline the steps, strategies, and technology recommended to effective manage and maintain archival documents and digitized items.
- Detailed advice on the future upkeep of archived materials
- Detailed research which provides explanatory evidence in the process of information retrieval
- Confidentiality regarding digitized items, archival information, and research material
- Rendering tailored service to fit individual client needs
IMAGING
We provide training and can assist with producing digital master files. Metadata will be added to these digitized items that will allow your archive to be searched with various keywords. Digitization training is available to those who have a staff or assigned personnel to handle the digitization processes in-house.
- High resolution scanning of photographs, original artwork and manuscripts
- Digital photography of artifacts, artwork and 3D objects
- OCR scanning (editable text extraction from documents)
- Digitization training and workshops
TECHNOLOGY
We offer various software solutions for document management, based on our initial assessment and consultation. These tools can be customized and configured to develop an effective document management and digital archiving process.
- Technical assessment of existing computer systems and/or networks
- Recommendations of software and/or hardware needed for the digital archive management solution(s)
- Installation and configuration of the digital archive management system
- Technical support via e-mail and phone (in-person if required)
- Website design and web hosting for those that do not have a website and/or web hosting capabilities
ARCHIVE MANAGEMENT
Once your digital archive management system is up and running it will need to be managed and maintained to ensure ongoing efficiency.
- Manage and maintain document management system for those that need a technical support team
- Provide training to those that will manage and maintain their own digital archive management system